Is Wedding Computer for me?
What Wedding Computer is
Section titled “What Wedding Computer is”Wedding Computer brings your wedding business and the whole wedding team together. Keep contacts, bookings, payments and planning connected in one place, with shared wedding workspaces for the couple and the professionals working with them.
As a CRM, it tracks every lead through an eight-stage pipeline: new enquiry → contacted → meeting → quoted → booked → completed → lost → archived. You capture leads via an embeddable enquiry form, import from existing tools, or push them in via API. Each contact has a full activity history, email thread, invoices, and private notes.
As a directory, vendors can opt into the public Wedding Institute directory (wedding.institute), where couples can browse by category and location. The directory is separate from the CRM — listing yourself is optional.
Couples also get an optional Community: they’re grouped into a cohort with others getting married in the same country, season, and year (never by exact date, venue, or contact details — only a broad area and display name are shown), where they can post threads and replies. Vendors can join too and appear with a visible “Vendor” badge.
The key difference from single-purpose tools: the same platform takes a lead from first enquiry to wedding day to final vendor credits, without changing apps or exporting data.
Who it’s built for
Section titled “Who it’s built for”Wedding Computer supports every vendor category in the wedding industry:
| Category | Notes |
|---|---|
| Celebrant / Officiant | NOIM generator, collaborative document signing |
| Photographer / Videographer | Golden hour and sun time anchors on the run sheet |
| Planner | Managing vendor role — controls and approves timeline changes, Guests app for headcounts and seating |
| Venue | Managing vendor role, financial party for multi-vendor billing, Guests app for headcounts and seating |
| Florist, Stylist, Caterer | Full CRM + run sheet participation |
| DJ, Band | Timeline items, iCal feed with call times |
| Hair, Makeup, Cake, Stationery | Enquiry form, invoicing, CRM pipeline |
| Other | Custom vendor type via “Other” category |
Australian celebrants can collect details with a NOIM preparation form, generate a PDF and use the separate collaborative PDF-signing workflow. Review the information and follow the applicable witnessing and lodgement requirements. Generating a PDF does not complete those steps. See Getting started for celebrants.
Guests, RSVPs, and seating
Section titled “Guests, RSVPs, and seating”If you’re a planner or venue, or any vendor whose couples want it, the biggest gap between “wedding CRM” and “actually running the day” is usually the guest list — who’s coming, what they’re eating, where they’re sitting — tracked in a spreadsheet and chased by email. Wedding Computer’s Guests app is an opt-in feature you turn on per wedding to bring that into the same workspace:
- Guest list organised by household (solo, couple, family, or other), with allergies, dietary notes, song requests, seating priority (normal, keep-together, can-split, VIP), “seat near” / “keep away from” notes, and private notes — added one at a time, pasted as a plain-text list, or filled in as a spreadsheet-style grid.
- RSVP, guest-facing and requiring no account: guests confirm attendance per person, pick a meal, note allergies and a song request, leave a message for the couple, and can update their response until the deadline you set. Invitations can carry custom questions you define (short text, long text, dropdown, checkboxes).
- Seating chart: drag guests from a waiting “bench” onto tables (round, rectangle, kids, couple, or other shapes). An auto-seat function fills tables while respecting placements you’ve already made, benches anyone who declined, and auto-detects a kids’ table — and it warns you about unseated guests, keep-away conflicts, a declined guest still seated, or a table over capacity.
- Room layout / floorplan: place those same tables onto an uploaded image or PDF of the real venue floorplan, alongside operational zones and ceremony seating rows, then export or print it.
- Visibility control: scope the whole Guests app to the couple only, the couple plus planners/venue, or the entire vendor team — so a florist doesn’t need seating access just because a planner does.
This replaces the usual spreadsheet-and-email process with one shared, live view that the couple, planner, and venue can all work from — instead of the planner emailing a headcount and seating PDF around every time something changes.
How it fits into your workflow
Section titled “How it fits into your workflow”Solo vendor, no collaboration needed. Wedding Computer works entirely as a private CRM. You manage leads, send invoices, build run sheets, and track your calendar — without inviting anyone. The collaboration features are there when you want them; they’re not required.
Vendor who wants to involve the couple. Invite the couple by email from any wedding workspace. They get a free login and can see the shared timeline, pay invoices, accept service contracts by typing their name and confirming agreement, and view the vendor team. You keep your private notes and CRM details to yourself.
Coordinating the wedding team. Work from one shared workspace with the couple and the other professionals. Wedding managers edit shared timeline rows directly; other members propose changes for the timeline lead. Use the workspace guide to check roles and visibility.
Use the shared wedding workspace to coordinate with the couple and other professionals. Your membership and permissions determine what you can see and change. Business tools and optional subscriptions are explained in Plans and subscriptions.
Growing your business with Pro
Section titled “Growing your business with Pro”Choose Pro for your own contacts, bookings and wedding workspaces. Pro includes unlimited weddings; finishing or archiving a wedding does not change the subscription needed for business tools.
Choose Pro for your business and add AI or video and audio messaging when you need them. Compare products and manage billing.
How it compares to other tools
Section titled “How it compares to other tools”When comparing Wedding Computer with Studio Ninja, Dubsado, HoneyBook, VSCO Workspace, or a spreadsheet, start with the work you need to do: capture leads, confirm bookings, manage payments, coordinate vendors, and keep a portable copy of your data.
Wedding Computer centres collaboration on a shared wedding workspace. Each member’s visibility and permissions still apply. Use the import guide to understand what can move from another tool and which historical records remain reference data.
Is Wedding Computer a CRM, a planning tool, a directory, or all three?
Section titled “Is Wedding Computer a CRM, a planning tool, a directory, or all three?”Wedding Computer brings your wedding business and the whole wedding team together. Keep contacts, bookings, payments and planning connected in one place, with shared wedding workspaces for the couple and the professionals working with them.
Is this built mainly for celebrants, photographers, planners, venues, or every wedding vendor?
Section titled “Is this built mainly for celebrants, photographers, planners, venues, or every wedding vendor?”Every wedding vendor. See the category table above. Celebrants, photographers, planners, and venues have some extra features suited to their role, but the core CRM, invoicing, calendar, and run sheet work the same way for every category.
Australian celebrants can collect details with a NOIM preparation form, generate a PDF and use the separate collaborative PDF-signing workflow. Review the information and follow the applicable witnessing and lodgement requirements. Generating a PDF does not complete those steps. See Getting started for celebrants.
What kind of vendor gets the most value from this first?
Section titled “What kind of vendor gets the most value from this first?”Start with the work you want to bring together: enquiries, bookings, payments and the wedding-day schedule. Complete your profile, set up a form and work through one real booking before moving the rest of your records.
Planners and venues see strong additional value once they’re coordinating multiple vendors in a shared workspace, and again once they turn on the Guests app to move headcounts and seating off a spreadsheet — but both take longer to realise as other vendors, or a full guest list, need to be in place.
Can a solo vendor use it without inviting the couple or other vendors?
Section titled “Can a solo vendor use it without inviting the couple or other vendors?”Yes. Inviting anyone is optional. Wedding Computer works perfectly as a private CRM: manage leads, send invoices, track payments, build run sheets, maintain your calendar — no one else joins. The collaboration features are there when you want them.
Does it work if no one else on the wedding is using Wedding Computer?
Section titled “Does it work if no one else on the wedding is using Wedding Computer?”Yes. If no one else joins, you have a private workspace. You can invite the couple or other vendors at any point — they don’t need a paid account to join a wedding someone else created. Everything you’ve built stays intact as people join.
Does this handle my guest list, RSVPs, and seating chart?
Section titled “Does this handle my guest list, RSVPs, and seating chart?”Yes, as an opt-in Guests app you turn on per wedding. Guests are organised by household with dietary notes, seating priority, and “seat near” / “keep away from” preferences; they RSVP through a link with no account needed, picking a meal and leaving notes for the couple; and a seating chart with an auto-seat function places them onto tables (round, rectangle, kids, couple, or other shapes), warning you about unseated guests or seating conflicts. You can also lay tables onto an uploaded venue floorplan. Visibility can be scoped to just the couple, the couple plus planners/venue, or the whole vendor team. See Guests, RSVPs, and seating above.
Is there a community for couples or vendors?
Section titled “Is there a community for couples or vendors?”Yes, and it’s optional. Couples are grouped into a cohort with others marrying in the same country, season, and year — never by exact date, venue, or contact details, only a broad area and display name are shown — where they can post threads and replies. Vendors can join too and appear with a visible “Vendor” badge.
What makes this better than Studio Ninja, Dubsado, HoneyBook, Táve, or a spreadsheet?
Section titled “What makes this better than Studio Ninja, Dubsado, HoneyBook, Táve, or a spreadsheet?”Three things that are genuinely different:
Your data is plain text. Contacts and weddings are Markdown files with YAML frontmatter — readable in any text editor, syncable to Obsidian, exportable any time. No proprietary export required.
The wedding is a shared object. Studio Ninja, Dubsado, and HoneyBook are vendor-side tools — the couple gets a client portal at best. Wedding Computer makes the wedding itself the shared entity: vendors, couple, and guests all work from the same workspace, including RSVPs and seating.
AI assistant integration. With Pro plus the AI subscription, a compatible MCP client can work with your permitted contacts, weddings, and run sheets. Follow the connection guide.
A spreadsheet beats all of them when you have fewer than 3–4 active weddings and don’t need to collaborate.
Why would I upgrade to Pro?
Section titled “Why would I upgrade to Pro?”Choose Pro for your own contacts, bookings and wedding workspaces. Pro includes unlimited weddings; finishing or archiving a wedding does not change the subscription needed for business tools.
Choose Pro for your business and add AI or video and audio messaging when you need them. Compare products and manage billing.
Is this for Australian wedding businesses only, or global vendors too?
Section titled “Is this for Australian wedding businesses only, or global vendors too?”Global. The platform supports 10 languages (English, Spanish, French, German, Greek, Italian, Japanese, Dutch, Portuguese, Chinese) with regional variants. Tax configuration is flexible — set your own label (GST, VAT, TVA, IVA), rate, and inclusive/exclusive treatment. PayID is supported alongside Stripe and bank transfer. Wedding Computer started in Australia and has some AU-specific depth, including NOIM generation for celebrants. Live forecasts use Open-Meteo worldwide; they are not BoM-sourced. The platform is designed for any country.
Can I run multiple brands or businesses from one account?
Section titled “Can I run multiple brands or businesses from one account?”You can use one personal login to access your own business and other businesses whose owners have invited you as a manager. Accept each invitation explicitly and use Working as to switch. This does not create another owned business or transfer ownership. See Business access; the Team roster alone does not grant a login.
Can I use this for non-wedding events as well?
Section titled “Can I use this for non-wedding events as well?”Use Events Computer for supported non-wedding bookings in the same account. Switching the product context is different from switching businesses. Wedding Computer remains the wedding-specific interface.
Does this replace my website enquiry form?
Section titled “Does this replace my website enquiry form?”Yes, if you want it to. Wedding Computer shows your wedding.computer/enquire/<vendor-profile-id> link under Forms → Enquiry, together with direct-link and iframe embed options. The form uses your colours and logo, and submitted leads land directly in your CRM. If you prefer your existing form, the lead intake API (Pro) lets Zapier or a webhook push leads from another source into Wedding Computer automatically.
See Enquiry forms for setup details.