Calendar & availability

Wedding Computer’s calendar tracks your bookings and gives you flexible tools for managing and sharing your availability — from blocking individual dates through to a scoped, read-only connection with your calendar app.

Access your calendar from Calendar in the left sidebar.

Setting your availability

Open Calendar → Availability to choose the weekdays you normally work. The seven switches are a Monday-to-Sunday default used by both your private calendar and, when enabled, your public availability page.

To block one particular date, open that date in Calendar and choose Block date. You can unblock it later from the same date. This is useful for holidays, personal commitments, or any day that differs from your weekly pattern.

Confirmed wedding workspaces and booking events also mark their dates as booked. If a wedding date changes or a booking is cancelled, Wedding Computer updates the linked calendar row so the old date becomes available again.

Wedding Computer does not currently have a separate tentative-hold status. Add a normal calendar event if you need a private reminder while an enquiry is undecided; only bookings and blocked dates make the public page unavailable.

You have three modes under Settings → Availability sharing:

Private — no availability information is shared with anyone.

Public — your availability calendar is accessible without an account. Its address is wedding.computer/v/<your-profile-id>/availability; Wedding Computer shows the link in Settings when public sharing is selected. The page shows dates as available, booked, or unavailable. It does not publish couple names, event titles, or other calendar details.

Share this link on your website, in your enquiry auto-reply, or directly with a lead so they — and any couple already talking to you — can check whether your date is open without emailing to ask and waiting on a reply.

AI auto-reply (Pro) — the AI references your availability when automatically responding to new enquiries. This mode does not publish the public availability page; choose Public instead when you need a shareable URL.

Your personal wedding calendar — free

Every account — vendor or couple — can create a private, read-only calendar link from Your profile → Your wedding calendar. It includes your wedding days and the timeline sections that are shared with you or assigned to you.

Subscribing puts those dates in the calendar app you already check every day, alongside your personal commitments. That’s what catches a clash a separate wedding app would miss — a rehearsal booked against a family event, or a second wedding accidentally landing on the same evening — because everything shows up on one calendar instead of needing you to cross-check two.

This free calendar follows your participation in weddings. The Pro business calendar below includes the same wedding-day and assigned or shared timeline information, then adds your business events.

Choose Subscribe in Apple Calendar for Apple. For Google Calendar, copy the link, then on a computer open Google Calendar and choose Other calendars → + → From URL; Google’s mobile apps cannot add URL subscriptions. The Google Calendar link in this guide does not contain your private feed URL. In Outlook on the web, choose Add calendar → Subscribe from web and paste the copied link; the first refresh and later updates can take more than 24 hours.

Treat the calendar link like a password: anyone who has it can read this calendar. You can replace or disable it at any time.

The link remains visible in Wedding Computer for 30 minutes after it is created. Wedding Computer permanently stores only a secure hash of its token.

Business calendar connections — Pro

A calendar connection puts your Wedding Computer bookings, wedding days, and assigned timeline sections straight into the calendar app you already run your life from — Apple Calendar, Google Calendar, Outlook, or another CalDAV-compatible app — so you see everything in one place without copying dates across by hand or risking a booking that only exists in one system.

Open Settings → Calendar & contacts, choose Create calendar connection, and give it a useful name such as “Google Calendar” or “Work Mac”.

Each connection has its own read-only calendar credential. It can read your Wedding Computer business calendar, but it cannot access contacts, MCP, Obsidian, Vault, or change your data.

Apple Calendar: choose Subscribe in Apple Calendar.
Google Calendar: choose Copy calendar link. On a computer, open Google Calendar, then choose Other calendars → + → From URL and paste it. Google’s mobile apps cannot add URL subscriptions. The Google link here contains no Wedding Computer credential.
Outlook: choose Copy calendar link, then in Outlook on the web choose Add calendar → Subscribe from web and paste it. Outlook may take more than 24 hours to refresh a subscribed calendar.

Advanced / compatible calendar apps (CalDAV)

If your calendar app supports CalDAV and you prefer account-style setup, use the displayed CalDAV server, username, and password in Apple Calendar, Fantastical, BusyCal, or another compatible app. Most people should use one of the simpler subscription options above.

Choose Copy all setup details to copy the server, username, and password together as one labelled block. If the app asks for one value per field, the individual Copy buttons remain available. The block includes the private password, so paste it only into the calendar app you intend to connect and clear it from your clipboard when you finish.

Calendar connections include your business events, wedding-day markers, and assigned timeline sections. Changes made in another calendar app do not flow back to Wedding Computer. The password is available on the setup screen for 30 minutes, and you can revoke one connection without disconnecting the others.

If setup fails or the 30-minute reveal expires, Wedding Computer cannot show that password again. Create a replacement scoped calendar connection, connect it and confirm that it syncs, then revoke the old connection.

Data shared with your calendar provider: When you subscribe, the connected calendar provider receives couple names, dates and times, primary locations, timeline titles and descriptions, and notes placed directly on calendar events. Contact email addresses, phone numbers, and general wedding notes are intentionally excluded from calendar feeds.

Contacts on your phone with CardDAV — Pro

Syncing your CRM contacts to your phone’s Contacts app means an incoming call or text from a couple shows their name instead of an unfamiliar number — useful when you’re on site, driving to a venue, or otherwise away from the CRM and someone from a wedding gets in touch.

Open Settings → Calendar & contacts, choose Create contact connection, and name the device—for example, “Josh’s iPhone”. Wedding Computer then shows the server, username, password, and account description with a copy button beside each value.

Choose Copy all setup details to copy the server, username, password, and description together as one labelled block. If the app asks for one value per field, the individual Copy buttons remain available. The block includes the private password, so paste it only into the contacts app you intend to connect and clear it from your clipboard when you finish.

This credential can read only CRM contacts that are neither archived nor lost. It cannot access your calendar, MCP, Obsidian, Vault, or update Wedding Computer.

Data shared with your contacts app: For each included CRM contact that is not archived or lost, the connected contacts app receives names, email addresses, phone numbers, primary and partner dates of birth, partner details, and the cached wedding date and location.

iPhone or iPad: Settings → Apps → Contacts → Contacts Accounts → Add Account → Add Other Account → Add CardDAV Account.
Mac: Contacts → Add Account → Other Contacts Account, then enter the displayed CardDAV details.
Android: install DAVx⁵, choose Add account → Login with URL and username, and enter the displayed server, username, and password. After discovery, select the CRM Contacts address book and enable sync. DAVx⁵ provides the sync; open the contacts in your phone’s Contacts app.

The address book is read-only. Archived and lost contacts are omitted, and changes made in the phone’s Contacts app do not flow back to Wedding Computer. Revoke the connection in Wedding Computer to stop that device syncing.

If setup fails or the 30-minute reveal expires, Wedding Computer cannot show that password again. Create a replacement scoped contact connection, connect it and confirm that CRM Contacts syncs, then revoke the old connection.