Documents & files

Uploading files

Wedding planning generates a lot of paperwork — signed contracts, quotes, floor plans, moodboards, menu options — and it usually arrives scattered across separate email threads with each vendor. The Files section gives everyone on the wedding one shared place to keep it instead, so you’re not digging back through your inbox (or asking a vendor to resend something) every time you need the venue’s floor plan or the caterer’s proposal.

Anyone with access to the wedding workspace can upload files from the Files section. The uploader chooses whether everyone on the wedding can see the file or only selected active members.

Common files couples upload:

• Contracts received from vendors
• Quotes or proposals
• Inspiration images (moodboards, style references)
• Ceremony scripts or order of service documents
• Floor plans from the venue
• Menu options from the caterer
• Accommodation booking confirmations

Common files vendors upload:

• Their own service contracts (attached to invoices, but also uploadable directly)
• Style guides or preparation documents
• Ceremony music recommendations
• Styling runsheets or room setup notes

What file types are supported?

Each file can be up to 10 MB. Wedding Computer accepts:

• Images: JPEG and PNG
• Documents: PDF

Wedding Computer checks the file extension, browser-reported type, and actual file signature before accepting an upload. SVG, Office, ZIP, text, video, audio, executable, disguised, and other unlisted files are rejected. Share a link in the workspace Links section when a file is too large or its format is not supported. Authorised files are downloaded rather than rendered inline and are not kept in the browser cache.

Can you organise files by category?

Files are stored in your wedding workspace folder, not in subcategories. There’s no folder system within the document library — files are listed chronologically by upload date. Use descriptive file names to make them easy to identify.

Who can see uploaded files?

Visibility is chosen per file, so you can share something with exactly the vendors who need it instead of exposing it to your whole wedding team. For example, if your caterer sends over a menu proposal, you might share it with your venue — who needs to plan around final catering details — without sharing it with your photographer or band, who have no reason to see it and shouldn’t see the caterer’s pricing.

• Everyone on this wedding — every active workspace member can open it.
• Only specific people — choose exactly which other workspace members receive access. If nobody is selected, the file stays private to its uploader.

Only the uploader can delete a file or change its sharing. A person who has not been granted access receives no file metadata or download access, even if they know the file URL.

Can you download files later?

Yes. Click any file you are authorised to access in the document library to view or download it. Access lasts only while the file still exists, you remain an active workspace member, and its uploader continues to share it with you.

What happens to your files if you stop using Wedding Computer?

Files remain attached to the workspace while it exists. Keep your own copies of anything you need for legal, tax, professional, or long-term personal records. Download important files before leaving a workspace or deleting an account.

You can export the run sheet as a PDF at any time (Timeline → Export → Print run sheet (PDF)). For other documents, download them individually from the document library.

Can vendors see the contracts you’ve signed?

The service contract attached to a vendor’s booking flow is visible to that vendor and the couple accepting it. Acceptance records the typed name, timestamp, and contract text used for that booking; it is not automatically added to the general Files list. Other vendors cannot see another vendor’s invoice or contract.

For NOIM and celebrant documents with collaborative signatures, see the celebrant guide for how that workflow operates.