Privacy & permissions

Who owns your wedding information?

You do. Wedding Computer stores your content but does not claim ownership of it. Your profile → Export provides a portable reference archive of the data and files you are authorised to access; it is not a one-click restore file.

Access is based on membership of a specific wedding. A vendor invited to one wedding cannot see your other weddings, account settings or unrelated information.

Who can see the wedding workspace?

The couple can see the shared timeline, vendor list, couple-visible notes, forms sent to them, invoices addressed to them and files shared with them.

Vendors see the parts of the wedding shared with their role. They do not automatically see another vendor’s invoices, private notes, private documents or the couple’s private vendor-tracking notes.

A managing planner or venue can coordinate membership and the timeline and can administer optional wedding apps. That additional control does not reveal another vendor’s private notes or invoices.

Uninvited people cannot browse the workspace. A public RSVP recipient is not a workspace member simply because they received an invitation link.

Can your vendors see each other’s contact details?

That is your choice. Every wedding has a vendor visibility setting in wedding settings, and you (or a managing planner or venue, if one has that role on your wedding) control it:

Visible — vendors can see who else is booked on the wedding: names, roles and contact details. This is useful when you want your photographer and celebrant to coordinate timing directly, or your florist and venue to sort out delivery logistics between themselves, without every message routing through you.
Private — vendor contact details are hidden from other vendors. Only you and a managing planner or venue can see the full team. Vendors still see the shared run sheet and workspace, just not each other’s names or contact information.

This setting only controls whether vendors can see each other. It does not change what any vendor can see about you, and it is separate from the copyable vendor credits list some vendors use for public credit — that respects its own choice about whether your vendor list is shown publicly.

Who can see the guest list?

The Guests app is optional and has its own visibility setting. The couple and wedding managers administer it. It can be kept to the couple/management group or shared read-only with the whole vendor team when the team genuinely needs guest, meal or seating information.

People who can view the Guests app can see the guest details and RSVP information shown there, including attendance, meals, allergies, dietary notes, custom answers and seating. Review the visibility setting before adding sensitive information.

Each emailed RSVP uses a private, tokenised link for one guest unit. That link does not expose the complete guest list or the rest of the wedding workspace. Anyone holding the link can answer for that unit, however, so it should not be forwarded.

Who can see your budget and vendor notes?

The couple dashboard has a budget summary built from expected vendor prices, invoice totals and payments. Couples can also keep an expected price and private note on each tracked vendor, including vendors who are only being considered or are not yet on Wedding Computer.

Those expected prices and couple-side vendor notes are for the couple. They are not the vendor’s CRM notes and are not shown to that vendor or the wider vendor team.

Invoices remain relationship-scoped: the couple can see invoices addressed to them, while each vendor sees only invoices belonging to their own business. Other vendors do not receive a view of the couple’s complete invoice or budget picture.

Notes and timeline visibility

Shared wedding notes and timeline items carry visibility rules. Couple-only information is not shown to vendors; vendor-only information is not shown to the couple; a vendor’s private notes remain private to that vendor.

Check the selected visibility before saving sensitive text. A managing vendor’s coordination role does not override another vendor’s private-note boundary.

Who can see uploaded files?

File access is chosen per upload. A file can be:

Wedding-visible, which makes it available to active members of that wedding; or
Private, visible to the uploader and any specific active wedding members the uploader selects.

The uploader can change a file’s sharing later and is the only person who can delete it. Other members see only files shared with them. Public RSVP recipients cannot access wedding files through an RSVP link.

Use private sharing for contracts, identity documents or anything intended for only one vendor. Before relying on Wedding Computer as the only copy, retain your own copy of documents you need for legal, tax or professional records.

Can you remove a vendor?

Yes. Removing a vendor ends their active access to the workspace. Their historical contributions may remain so the shared record and timeline do not become incomplete, but the removed account can no longer open the wedding.

Can you delete your account?

Delete account signs you out of every browser session and starts a 30-day soft-delete grace period. Nothing is hard-purged immediately. Signing back in with a valid emailed link during those 30 days cancels the pending deletion and restores the account. After the grace period, a nightly process is designed to purge account data from the application’s D1, KV, and R2 storage; some records can remain where legal, tax, accounting, payment, fraud-prevention, security, backup, or dispute obligations require it.

Download your portable archive before starting deletion. A shared wedding may continue for its other authorised members after your access ends, and historical contributions may remain in that shared record.

If you need the whole shared workspace removed, contact the person or business managing it and Wedding Computer support. Retention and recovery handling follow the account-deletion policy rather than treating a shared wedding as belonging to only one member.

Is your information used for advertising?

No. Wedding Computer does not sell your information, use wedding data for advertising, or track you across the web with advertising pixels.

See AI features for the separate explanation of requested AI features and the limited automatic uses for spam classification and long-range weather notes.