Getting started
Wedding Computer works differently depending on your role. Choose the guide that fits you best — each one covers exactly what you need to set up, in the order that matters, with the reason why each step is worth doing.
Vendors
Section titled “Vendors”- Wedding planners — Take the managing-vendor role so every other vendor’s timeline change routes to you for approval, keeping one single source of truth for the day instead of five different schedules; build a workspace per couple to replace scattered spreadsheets
- Wedding venues — Publish your availability so couples and planners see open dates without emailing you first; assign your on-site team per wedding so the right staff show up; set up invoicing so deposits and balances collect automatically
- Celebrants & officiants — Ceremony-specific enquiry forms filter couples before they enquire; the NOIM generator turns the legally required Notice of Intended Marriage into a completed, state-correct PDF instead of a manual form; the collaborative signing flow gets it signed by both sides without printing anything
- Photographers — Package invoicing with instalments keeps payment matched to your delivery milestones; call times in your calendar and on the shared run sheet keep you and the couple working from the same schedule instead of a text thread
- Videographers — Coverage questions up front stop scope surprises at the quote stage; access requirements and shared capture-window coordination with the photographer mean you’re not both fighting for the same shot at the same time
- Content creators — Deliverables-based enquiry forms capture what platform and format a couple actually wants before you quote; platform-specific setup and shared-timeline coordination keep your on-the-day movements in sync with the rest of the vendor team
- Florists — Delivery and setup windows stop you arriving before the venue is unlocked; order notes per wedding keep colours and quantities attached to the job instead of a separate file; shared-timeline access tells you exactly when to arrive and strike
- DJs & bands — Soundcheck and set-time coordination stop you clashing with the ceremony or speeches; equipment protection in your contract covers you if gear is damaged on-site; a music brief per wedding (first dance, do-not-play list) stays attached to the job instead of living in a text thread
Couples
Section titled “Couples”- Getting started as a couple — Creating your account, adding your wedding details, inviting your partner and vendor team
General setup (all vendor types)
Section titled “General setup (all vendor types)”If you want a quick walkthrough that covers the basics — creating an account, completing your profile, setting up an enquiry form, and creating your first contact — the steps below apply to any vendor type.
1. Create your account
Section titled “1. Create your account”Go to wedding.computer and enter your email address. You’ll receive a magic link — click it and you’re in. No password needed. You can add a passkey (Face ID or Touch ID) after your first login for faster future sign-ins.
Why it matters: there’s no password to choose, remember, reuse, or have leaked in a breach — sign-in is tied to your email and, if you add one, your device’s own biometrics.
2. Complete your business profile
Section titled “2. Complete your business profile”After your first login you’ll be taken through onboarding:
- Business name — what couples and other vendors see
- Category — your primary vendor type
- Location — your base city or region
- Timezone — used for all dates, calendar events, and availability
Add your bio, website, Instagram, and logo in Settings at any time.
Why it matters: this is the first thing a couple sees when they land on your enquiry form or public booking page, so an incomplete profile costs you trust before a conversation even starts. Timezone in particular feeds every date shown to you and to couples — get it wrong and call times, deadlines, and calendar events shift with it.
3. Set up your enquiry form
Section titled “3. Set up your enquiry form”Go to Forms → Enquiry to customise the questions couples see when they contact you. The page shows your public wedding.computer/enquire/<vendor-profile-id> link and the embed options you can copy into your website. While you’re there, add your brand colours, font, and logo, and turn on CAPTCHA (Cloudflare Turnstile) to keep the form spam-free.
Why it matters: CAPTCHA filters out bot-generated spam before it ever reaches your pipeline, so you’re only triaging real enquiries. Branding your form — and optionally hiding Wedding Computer’s own branding on it — makes the enquiry feel like a natural extension of your own website rather than a generic third-party form, which matters for a couple deciding whether to trust you with their wedding.
4. Create your first contact
Section titled “4. Create your first contact”Go to Contacts → New contact and add a couple. Fill in names, email, wedding date, and any initial notes. You can also import existing contacts from a spreadsheet or another CRM.
Why it matters: every contact moves through your pipeline (new → contacted → meeting → quoted → booked) with an activity log, so nothing about that couple’s enquiry gets lost in your inbox once you’ve replied a few times.
5. Connect your calendar
Section titled “5. Connect your calendar”Use Calendar to set weekly availability and block individual dates. Your free personal wedding-calendar subscription is under Account → Personal calendar. Pro users can create separately revocable, read-only calendar and contact connections under Settings → Calendar & contacts.
Why it matters: weekly availability plus per-date overrides is what stops you double-booking a date you’d already blocked out elsewhere, and the same information powers your shareable public availability calendar — so a couple can see whether your date is open before they even send an enquiry, instead of you trading emails back and forth to find out.
6. When a couple books
Section titled “6. When a couple books”Mark them as booked in the pipeline, then Promote to wedding to create a workspace. Invite the couple and any other vendors involved in the day.
Why it matters: promoting to a wedding turns a single contact record into a shared workspace — one run sheet, one set of files, one place for notes — that you, the couple, and every other vendor on the day all read from. That replaces the usual scatter of separate email threads, PDFs, and spreadsheets with a single source of truth everyone sees the same version of.
See your role-specific guide above for everything beyond the basics.