Is Wedding Computer for me?
What Wedding Computer is
Section titled “What Wedding Computer is”Wedding Computer is a CRM, planning platform, and vendor directory in one — built specifically for the wedding industry.
As a CRM, it tracks every lead through an eight-stage pipeline: new enquiry → contacted → meeting → quoted → booked → completed → lost → archived. You capture leads via an embeddable enquiry form, import from existing tools, or push them in via API. Each contact has a full activity history, email thread, invoices, and private notes.
As a planning platform, every booked contact becomes a shared wedding workspace — a collaborative environment with a live run sheet, weather forecast, vendor team, checklist, notes, shared links, and uploaded files. The couple gets a free login to see their timeline and pay their invoices. Other vendors can be invited to contribute to the same shared run sheet.
As a directory, vendors can opt into the public Wedding Institute directory (wedding.institute), where couples can browse by category and location. The directory is separate from the CRM — listing yourself is optional.
The key difference from single-purpose tools: the same platform takes a lead from first enquiry to wedding day to final vendor credits, without changing apps or exporting data.
Who it’s built for
Section titled “Who it’s built for”Wedding Computer supports every vendor category in the wedding industry:
| Category | Notes |
|---|---|
| Celebrant / Officiant | NOIM PDF generation, collaborative document signing |
| Photographer / Videographer | Golden hour and sun time anchors on the run sheet |
| Planner | Managing vendor role — controls and approves timeline changes |
| Venue | Managing vendor role, financial party for multi-vendor billing |
| Florist, Stylist, Caterer | Full CRM + run sheet participation |
| DJ, Band | Timeline items, iCal feed with call times |
| Hair, Makeup, Cake, Stationery | Enquiry form, invoicing, CRM pipeline |
| Other | Custom vendor type via “Other” category |
Every vendor category gets the same CRM, invoicing, run sheet, and calendar features. A few have extras: celebrants get collaborative PDF signing; planners and venues can take a managing role that gates timeline approval.
How it fits into your workflow
Section titled “How it fits into your workflow”Solo vendor, no collaboration needed. Wedding Computer works entirely as a private CRM. You manage leads, send invoices, build run sheets, and track your calendar — without inviting anyone. The collaboration features are there when you want them; they’re not required.
Vendor who wants to involve the couple. Invite the couple by email from any wedding workspace. They get a free login and can see the shared timeline, pay invoices, sign contracts, and view the vendor team. You keep your private notes and CRM details to yourself.
Planner or venue coordinating multiple vendors. Create the workspace, assign yourself as the managing vendor, then invite every vendor on the wedding. Each vendor contributes their own run sheet items; you approve timing changes before they take effect. The result is one shared schedule instead of five separate PDFs.
Vendor being invited onto someone else’s wedding. You don’t need to pay anything or be on Pro. When another vendor invites you to a wedding they created, you join as a member, add your timeline items, and access the shared schedule. That wedding doesn’t count against your active-wedding limit.
How it compares to other tools
Section titled “How it compares to other tools”| Wedding Computer | Studio Ninja | Dubsado | HoneyBook | Spreadsheet | |
|---|---|---|---|---|---|
| CRM pipeline | ✓ | ✓ | ✓ | ✓ | Manual |
| Invoicing | ✓ | ✓ | ✓ | ✓ | — |
| Shared vendor workspace | ✓ | — | — | — | — |
| Couple collaboration | ✓ | Client portal only | Client portal only | Client portal only | — |
| Run sheet (live mode) | ✓ | — | — | — | — |
| Plain text / Markdown data | ✓ | — | — | — | ✓ |
| Obsidian sync | ✓ Pro | — | — | — | — |
| AI assistant integration (MCP) | ✓ Pro | — | — | — | — |
| Import from competing tools | ✓ | — | ✓ | ✓ | ✓ |
| Transaction fee | None | None | None | % of payments | — |
| Free plan (no trial) | ✓ (active-wedding cap) | — | — | — | ✓ |
The most meaningful differences: your data is stored as plain Markdown files you can read without Wedding Computer; the wedding workspace is genuinely shared (vendors, couple, and all) rather than a client portal bolt-on; and there’s no per-transaction fee.
Is Wedding Computer a CRM, a planning tool, a directory, or all three?
Section titled “Is Wedding Computer a CRM, a planning tool, a directory, or all three?”All three. The CRM handles leads and pipeline; the planning platform provides shared wedding workspaces with run sheets and collaboration; the directory (wedding.institute) lets couples find vendors. They’re integrated — a lead in the CRM becomes a workspace when booked, and your directory profile links to your live availability.
Is this built mainly for celebrants, photographers, planners, venues, or every wedding vendor?
Section titled “Is this built mainly for celebrants, photographers, planners, venues, or every wedding vendor?”Every wedding vendor. See the category table above. Celebrants, photographers, planners, and venues have some extra features suited to their role, but the core CRM, invoicing, calendar, and run sheet work the same way for every category.
What kind of vendor gets the most value from this first?
Section titled “What kind of vendor gets the most value from this first?”Solo vendors who handle their own admin — a celebrant, photographer, or florist managing enquiries from a website form, tracking leads in a spreadsheet, and coordinating with couples over email. Wedding Computer replaces all of that in one tool. Setup takes about 30 minutes.
Planners and venues see strong additional value once they’re coordinating multiple vendors in a shared workspace, but that takes longer to realise as other vendors need to join.
Can a solo vendor use it without inviting the couple or other vendors?
Section titled “Can a solo vendor use it without inviting the couple or other vendors?”Yes. Inviting anyone is optional. Wedding Computer works perfectly as a private CRM: manage leads, send invoices, track payments, build run sheets, maintain your calendar — no one else joins. The collaboration features are there when you want them.
Does it work if no one else on the wedding is using Wedding Computer?
Section titled “Does it work if no one else on the wedding is using Wedding Computer?”Yes. If no one else joins, you have a private workspace. You can invite the couple or other vendors at any point — they don’t need a paid account to join a wedding someone else created. Everything you’ve built stays intact as people join.
What makes this better than Studio Ninja, Dubsado, HoneyBook, Táve, or a spreadsheet?
Section titled “What makes this better than Studio Ninja, Dubsado, HoneyBook, Táve, or a spreadsheet?”Three things that are genuinely different:
Your data is plain text. Contacts and weddings are Markdown files with YAML frontmatter — readable in any text editor, syncable to Obsidian, exportable any time. No proprietary export required.
The wedding is a shared object. Studio Ninja, Dubsado, and HoneyBook are vendor-side tools — the couple gets a client portal at best. Wedding Computer makes the wedding itself the shared entity: vendors, couple, and guests all work from the same workspace.
AI assistant integration. The MCP server (Pro) lets Claude Desktop, Cursor, and other MCP-compatible tools read and write your weddings, contacts, and run sheets. Ask your AI to read your run sheet, draft a reply, or check your calendar — with awareness of your actual data.
A spreadsheet beats all of them when you have fewer than 3–4 active weddings and don’t need to collaborate.
Is this for Australian wedding businesses only, or global vendors too?
Section titled “Is this for Australian wedding businesses only, or global vendors too?”Global. The platform supports 10 languages (English, Spanish, French, German, Greek, Italian, Japanese, Dutch, Portuguese, Chinese) with regional variants. Tax configuration is flexible — set your own label (GST, VAT, TVA, IVA), rate, and inclusive/exclusive treatment. PayID is supported alongside Stripe and bank transfer. Wedding Computer started in Australia and has some AU-specific depth (NOIM generation for celebrants, BoM-sourced weather for AU locations), but it’s designed for any country.
Can I run multiple brands or businesses from one account?
Section titled “Can I run multiple brands or businesses from one account?”Not today. Each account is one vendor profile, one business. If you run two distinct businesses, you need two accounts — you can switch between them by signing in with different emails. Team members (Pro) let multiple people share access to one business.
Can I use this for non-wedding events as well?
Section titled “Can I use this for non-wedding events as well?”The CRM pipeline and invoicing work for any service-based business. The run sheet, timeline, and weather features are wedding-centric (ceremony, getting-ready, portraits, reception categories). Some vendors use it for commitment ceremonies, vow renewals, and engagements without issue. Using it for entirely unrelated businesses would be a stretch.
Does this replace my website enquiry form?
Section titled “Does this replace my website enquiry form?”Yes, if you want it to. Your form lives at wedding.computer/enquire/your-handle and can be embedded on your website with a snippet of <iframe> HTML. It’s branded with your colours and logo, and submitted leads land directly in your CRM. If you prefer your existing form, the lead intake API (Pro) lets Zapier or a webhook push leads from any source into Wedding Computer automatically.
See Enquiry forms for setup details.