Planning your wedding

What parts of the wedding can you manage?

Your workspace has distinct sections for different parts of planning:

Timeline — the minute-by-minute run sheet for the day: what’s happening, where, who’s responsible, and when. Vendors and your planner contribute their items; you see the whole thing in one place.

Checklist — a shared todo list for the wedding. Vendors may add items for you to check off; you can add your own.

Vendors — a list of every vendor on your wedding: their role, contact details, and Instagram handle.

Payments — all invoices from your vendors in one place. Track what’s outstanding, what’s been paid, and what’s due next.

Notes — a shared writing area with different visibility levels: notes everyone can see, notes only vendors see, and notes only the couple can see.

Links — a shared pinboard for useful links: venue website, accommodation options, parking information, menus, or anything else you want to reference.

Documents — files uploaded by you or your vendors: contracts, PDFs, inspiration images, floor plans, ceremony booklets.

Credits — after the wedding, a formatted list of your whole vendor team for social media posts or blogs.

Can you customise your wedding details?

Yes. From your workspace, you can edit:

Wedding date — or leave it as date-to-be-confirmed if you haven’t finalised it yet
Ceremony location — venue name and address
Reception location — if different from the ceremony
Guest count
Ceremony type (civil, religious, outdoor, etc.)
Key times — getting-ready start, ceremony time, reception start, portrait time

These details flow into the run sheet and weather forecast. When your celebrant or photographer looks at the timeline, they see the same date, time, and location you’ve entered.

If your planner set up the workspace, they may have already filled in most of these. You can update any detail from the workspace settings at any time.

Is there a wedding checklist?

Yes. The Checklist section of your workspace is a shared todo list. You and your vendors can both add and tick off items.

A typical use: your venue adds “Confirm catering numbers by [date]”, your celebrant adds “Return signed NOIM”, and you add “Book wedding night accommodation”. Everything sits in one list rather than being scattered across different emails.

There is no automated planning guide that tells you what to do next based on how many months you have left — the checklist is a simple shared task list, not a planning wizard. If you want a structured planning checklist, add your own items or ask your planner to populate it.

Does it give you a planning timeline?

No. Wedding Computer doesn’t have a built-in “12 months before: book venue, 9 months before: book photographer” checklist. The checklist is blank until you or your vendors add items to it.

For a structured planning guide, use a wedding planning resource you trust and add the relevant tasks to your checklist manually. The checklist is a good place to track them once you have them.

Can you add separate ceremony, reception, and transport logistics?

Yes. The run sheet timeline has named categories for different parts of the day: getting ready, ceremony, portraits, reception, and other. Each timeline item belongs to a category, so you can filter the view to just the ceremony or just the reception.

Transport, accommodation notes, and logistics that don’t fit neatly into timeline categories can go in the shared Notes section or the Links pinboard (e.g. a link to the accommodation, or a shared Google doc with transport times).

Can you track what’s booked and what’s still missing?

Partially. The Vendors section of the workspace shows every vendor who has been added — once a vendor is in the workspace, they’re “booked” from the workspace’s perspective. If you’re still deciding on a florist, that slot is simply absent from the list.

There’s no structured “still needed” feature — the checklist is the best place to track outstanding bookings. For example: “☐ Book florist”, “☐ Confirm cake delivery time”, “☐ Arrange rehearsal dinner venue”.

Can you add notes about each vendor?

Yes. The shared Notes section lets you write anything relevant to the wedding. Notes can be visible to all members, to vendors only, or to the couple only.

For vendor-specific information — your florist’s preferred delivery entrance, notes from a venue site visit — write them in the shared or couple-only notes. Vendors don’t have individual note fields in the workspace; the notes section is a single shared area for the whole wedding.

Can you keep private notes just for the two of you?

Yes. Set the visibility of a note to Couple and it’s only visible to members with the couple role — not to vendors. Use this for anything you don’t want your vendors to see: budget discussions, second thoughts, things to follow up privately.

Can you use it on your phone?

Yes. Wedding Computer is a web app — it runs in any mobile browser. There’s no app to install. Open wedding.computer in Safari or Chrome on your phone, sign in, and your workspace is fully accessible.

On the wedding day especially, the timeline in live mode is designed to be used on a phone. The layout adapts to smaller screens.