Guests & family

The honest answer about guest management

Wedding Computer is built for vendor coordination, not guest management. It doesn’t have a guest list, RSVP tracking, dietary requirement fields, seating charts, table assignments, or guest communication tools.

If you’re looking for a tool to manage your guest list, track RSVPs, assign seats, or communicate with guests en masse, you’ll need a separate tool. Common options include Zola, The Knot, Joy, or a well-organised spreadsheet shared with a wedding planner.

What Wedding Computer can do for guests and family

While it’s not a guest management system, there are a few things that work for family and guests within the workspace:

Inviting family to view the timeline

If a close family member — a parent, a maid of honour, a best man — wants visibility into the day’s schedule, you can ask your vendor to invite them as a guest member. Guests can view the workspace and timeline in real time but can’t edit anything. This is particularly useful for someone who’s helping coordinate on the day and needs to see the run sheet.

Be aware that guests see everything in the workspace that’s visible to the couple — notes, files, the vendor team, invoices. Only invite guests who should have that access.

The Links section of the workspace is a pinboard for useful URLs. Use it to pin:

Links to accommodation you’ve booked for out-of-town guests
A Google Maps link to the ceremony location
Parking information
A website or PDF with transport options

Links can be seen by everyone in the workspace — vendors, the couple, and any guests you’ve invited. For information specifically for guests (that you don’t want vendors to see), use couple-only notes with the text content rather than the links section.

Storing important family details

The Notes section can hold whatever you need. Add a couple-only note with important family information — family dynamics your vendors should know, details about elderly or accessibility-needs guests who need extra consideration, who’s managing which family group during photos.

You can also add a vendors-only note with family logistics relevant to the day: “Bride’s parents are arriving separately and will need someone to meet them at the car park”, “Groom’s grandmother uses a wheelchair — ceremony aisle needs to be clear.”

Guest count

The wedding workspace has a guest count field — just a number. Your vendors use this to inform planning (catering, seating layouts, ceremony chair count), not to manage individual guests.

What to use for actual guest management

For RSVPs, guest list management, dietary requirements, and seating charts, consider:

Zola or Joy — free wedding websites with RSVP collection and guest management
The Knot — wedding website and guest list tools
RSVPify — standalone RSVP tool
Google Sheets or Airtable — flexible and free, shared with your planner
Your venue or wedding planner — many venues and planners have their own systems for collecting dietary requirements and managing guest lists

These tools handle the guest-facing side of your wedding. Wedding Computer handles the vendor coordination side. You’ll likely need both.

Can guests message each other through Wedding Computer?

No. Wedding Computer is not a social or communication platform for guests. The workspace is for vendor and couple coordination. There’s no guest-facing messaging, group chat, or public guest communication feature.