Getting started as a couple

Wedding Computer is free for couples, permanently. You don’t set up a business account — you join a workspace that your vendors build and share with you, or create your own and invite them in.

Step 1 — Create your account

Go to wedding.computer and click Sign up. Enter your email address and you’ll receive a magic link — click it and you’re in. No password, no app to install.

Why: Your account is how you access the workspace. It doesn’t cost anything and takes about 30 seconds.

If a vendor has already sent you an invitation by email, click the link in that email instead. It takes you directly into the workspace they’ve created for your wedding.

Step 2 — Add your wedding details

Once you’re in, go to your workspace settings and fill in:

Wedding date — or leave as date-to-be-confirmed if you haven’t locked it in yet
Ceremony location — venue name and address
Reception location — if it’s a different place
Guest count — an estimate is fine
Ceremony type — civil, religious, outdoor, elopement, etc.
Key times — ceremony start, reception start, getting-ready time

Why: These details flow through to the run sheet your vendors build. When your celebrant looks at the timeline, they see your ceremony time. When your photographer looks at the venue, they see your location. Getting this right early means your whole vendor team is working from accurate information from day one.

Step 3 — Invite your partner (if both want access)

If you both want to see the workspace, ask your vendor to invite your partner’s email address too — or go to Add people in the workspace and add them yourself.

Why: Some couples prefer one person managing everything; others want both partners to see invoices, sign contracts, and check the run sheet. Either approach works. If only one of you has an account, the other can always view a PDF export of the run sheet instead.

Step 4 — Invite your vendors

For each vendor you’ve booked, go to Add people → Add vendor and enter their email address. They’ll receive an invitation to join your workspace.

Work through your vendor list:

Celebrant or officiant
Photographer
Videographer
Florist
Hair and makeup
DJ or band
Venue (if they’re not the one who set up the workspace)
Caterer
Any other suppliers involved in the day

Why: Vendors who join the workspace can add their own run sheet items, see each other’s timing (if visibility allows), upload documents, and contribute to the shared schedule. The more vendors are in the workspace, the less coordination happens over scattered email threads.

Vendors who don’t join can still have their contact details stored in your Notes section — see What to do if a vendor won’t join.

Step 5 — Upload documents you already have

Go to Documents and upload any files you’ve already received:

Contracts and booking confirmations from vendors
Quotes or proposals
Venue floor plans
Inspiration images or style references

Why: Everything in one place means you’re not searching through your email for “that contract from the photographer” three months later. Vendors can also see what you’ve uploaded (it’s a shared library), which can be useful for style references they might reference when planning.

Step 6 — Check your checklist

The Checklist section is a shared to-do list. Your vendors may add items relevant to their service; you can add your own.

Add any outstanding tasks you know about — bookings still to be confirmed, decisions still to be made, deposits not yet paid. The checklist is a live shared document, not a planning template, so it only contains what you put in it.

Why: A simple list of open items is often more calming than a complicated planning system. If you can see what’s left to do, you don’t have to carry it in your head.

You’re ready when:

Your wedding details are filled in (date, location, ceremony time)
You and your partner both have access (if you both want it)
At least your planner, celebrant, and photographer are invited
Important documents are uploaded
Your checklist has the things you’re still tracking

From here, your job is mostly reviewing what vendors add to the timeline, paying invoices through the workspace, and checking in as the day approaches.

What to do right now

If your planner or venue set up the workspace for you: open it, check the wedding details are correct, and invite any vendors who aren’t yet in the workspace.

If you’re starting from scratch: fill in your wedding details, then work through your vendor list and send invitations.

The couple guide covers everything you’ll encounter from here — paying invoices, signing contracts, the wedding day timeline, and what happens if you need to remove a vendor.