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Wedding Computer Help

Calendar & availability

Wedding Computer’s calendar tracks your bookings and gives you flexible tools for managing and sharing your availability — from a simple “blocked dates” list through to a live sync with your phone’s calendar app.

Access your calendar from Calendar in the left sidebar.

Setting your availability

Section titled “Setting your availability”

Under Settings → Availability, you can configure:

Weekly availability — choose which days of the week you’re available to work. Days you mark as unavailable appear as blocked on your public calendar.

Block individual dates — tap any date and choose Block date to mark it as unavailable. Use this for personal commitments, holidays, or any date you don’t want to be bookable.

Tentative holds — when you’re in the quoting or meeting stage with a couple, place a tentative hold on their date. The hold reserves the date without confirming a booking. If they book, the hold converts automatically. If they don’t, you release it.

Date overrides — your weekly schedule is a default, not a fixed rule. You can override any individual date in either direction: mark a normally-available day as blocked, or open up a day that’s normally off.

Sharing your availability

Section titled “Sharing your availability”

You have four modes for how your availability is shared, set under Settings → Availability:

Private — no availability information is shared with anyone.

Vendors only — other vendors on weddings you’re both members of can see your available dates. Useful for collaborative planning without publishing publicly.

Public — your availability calendar is live at wedding.computer/availability/your-handle and accessible to anyone. Couples can see which dates are available, tentative, or booked before they enquire — no account needed. You can link to this from your website or Instagram bio.

AI auto-reply (Pro) — the AI references your availability when automatically responding to new enquiries. Your public URL still works; the AI feature is additive.

Subscribing to your calendar (iCal feed)

Section titled “Subscribing to your calendar (iCal feed)”

Every account includes a personal iCal feed — a read-only URL you subscribe to in any calendar app. The feed includes:

  • Upcoming weddings as all-day events on the wedding date
  • Timeline items you’re assigned to, as timed events on the wedding day — effectively a “call time” view of each wedding in your calendar
  • Blocked dates and tentative holds
  • Any calendar events you’ve added manually in Wedding Computer

To get your feed URL: Settings → Calendar → Copy calendar link.

Apple Calendar: File → New Calendar Subscription → paste the URL. Updates as Wedding Computer changes.

Google Calendar: Other calendars (+ icon) → From URL → paste the URL. Google polls the feed periodically — updates can take a few hours to appear.

Outlook: Add calendar → Subscribe from web → paste the URL.

The iCal feed is read-only. Changes you make in Apple Calendar, Google Calendar, or Outlook won’t flow back to Wedding Computer.

CalDAV — sync Wedding Computer to your calendar app (Pro)

Section titled “CalDAV — sync Wedding Computer to your calendar app (Pro)”

CalDAV is a protocol for syncing calendars directly with a server, supported natively by Apple Calendar, Fantastical, BusyCal, Outlook, and most other desktop/mobile calendar apps. It’s available to Pro subscribers.

CalDAV gives you a live connection rather than a polled feed — changes appear in your calendar app within seconds. It covers 6 months of past events and 2 years forward.

CalDAV sync is one-way: changes flow from Wedding Computer to your calendar app, not the other way. Changes you make in Apple Calendar, Google Calendar, or Fantastical won’t flow back to Wedding Computer.

To set up CalDAV:

  1. Go to Settings → Device sync
  2. Copy the CalDAV server URL, username, and password
  3. Add a new CalDAV account in your calendar app:
    • Apple Calendar (Mac): System Settings → Internet Accounts → Add Account → Other → CalDAV
    • Apple Calendar (iPhone): Settings → Calendar → Accounts → Add Account → Other → Add CalDAV Account
    • Fantastical / BusyCal: Settings → Accounts → Add CalDAV
    • Outlook: Account settings → Add account → Other email → configure as CalDAV manually

A note on Google Calendar: Google Calendar’s web interface doesn’t support subscribing to third-party CalDAV servers. The standard approach for Google Calendar is to use the iCal feed subscription above, or use a CalDAV bridge app like BusyCal that syncs to Google on your behalf.

CardDAV — sync contacts to your phone (Pro)

Section titled “CardDAV — sync contacts to your phone (Pro)”

CardDAV syncs your Wedding Computer contacts (couples, leads) directly to your phone’s native address book. This puts names, phone numbers, and notes into your contacts app — useful for calling or texting couples without looking them up in Wedding Computer first.

To set up CardDAV:

  1. Go to Settings → Device sync
  2. Copy the CardDAV server URL, username, and password
  3. Add a new CardDAV account:
    • iPhone: Settings → Contacts → Accounts → Add Account → Other → Add CardDAV Account
    • Mac: System Settings → Internet Accounts → Add Account → Other → CardDAV
    • Android: varies by app; use the CardDAV credentials with your contacts app

See also

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