Invoices, payments & contracts

Wedding Computer includes a full invoicing system built into your CRM. You can create and send invoices directly to couples, accept card payments through your own Stripe account, record manual payments by any method, attach service contracts, and collect digital signatures — without leaving the platform.

Creating an invoice

Go to Invoices → New invoice, or create one from within a contact or wedding workspace.

An invoice is made up of:

Line items — services, with name, quantity, unit price, and an optional description
Booking fee — a deposit, set as a fixed amount or a percentage of the total. This appears as the first due payment and is highlighted as the initial commitment amount.
Payment schedule — add multiple instalments, each with its own amount and due date
Tax — applied automatically based on your tax settings (label, rate, and whether it’s inclusive or exclusive of the listed prices)
Card processing fee — optionally passed to the client as a percentage, to cover Stripe’s fee
Notes — additional terms, instructions, or messages visible to the couple

Once sent, the couple receives an email with a link to their booking page — a secure page where they can view the invoice, sign any contract, and pay online.

Invoice statuses

Status	Meaning
Draft	Created but not yet sent
Sent	Sent; awaiting payment
Partial	At least one payment received, balance outstanding
Paid	Fully paid
Overdue	A payment due date has passed
Cancelled	Invoice voided
Refunded	Payment has been returned

Accepting card payments with Stripe

Wedding Computer uses Stripe Connect Standard — you connect your own Stripe account, and all card payments go directly into it. Wedding Computer does not charge a percentage of your invoices or take a cut of any payment.

To accept card payments: go to Settings → Payments → Connect Stripe and complete Stripe’s onboarding. Once connected, the booking page shows a “Pay now” button for each payment due.

Stripe handles all card verification, 3D Secure, and payment confirmation. You’re notified when a payment lands.

If you’d like to pass Stripe’s processing fee on to your clients (typically 1–2% depending on your country and Stripe plan), enable the card processing fee setting under Settings → Payments. The fee is added transparently to card payments on the booking page.

Recording manual payments

For bank transfers, PayID, cash, or any other payment method, use Record payment on the invoice. Enter the amount, date received, and payment method. The invoice status updates automatically and the payment appears in the payment history.

Manual payments are not processed through Stripe — they’re records for tracking purposes only.

Service contracts

You can attach a service contract to any invoice. When a couple receives an invoice with a contract attached, they must read and sign it before they can pay.

To set this up: go to Settings → Contracts to create your contract template in your own words. Wedding Computer doesn’t provide legal templates — you write your own terms and conditions. Have any contract wording reviewed by a lawyer qualified in your jurisdiction before using it with clients.

You can create multiple contract templates (for example, one for a full-day package and one for a half-day) and choose which to attach to each invoice.

Signatures capture the signer’s name, typed or drawn signature, email address, IP address, and timestamp. The signed contract is stored against the invoice and can be downloaded as a PDF.

The booking page

Every sent invoice has a booking link — a unique, secure URL you can share directly with the couple. On this page they can:

Review the full invoice and payment schedule
Read and sign the contract (if one is attached)
Fill in a booking form (if you’ve created one)
Pay any amount currently due by card

The booking page can be embedded on your website by appending ?embed=1 to the URL and dropping it into an <iframe>.

Collaborative PDF signing (celebrants)

Celebrants have a dedicated workflow for signing NOIMs and other documents that require both celebrant and couple to sign in a specific order:

The celebrant prepares the PDF — either uploaded or exported from Wedding Computer’s NOIM generator
The celebrant releases the document to the couple
The couple signs via their workspace (using a browser canvas — no app download needed)
The couple’s signature is burned into the PDF
The celebrant counter-signs, completing the document
The fully signed PDF is stored under the celebrant’s access only

The order is enforced: the celebrant must release before the couple can sign, and the couple’s signatures lock the document before the celebrant’s counter-signature is accepted. This mirrors the legal wet-signature sequence. The couple does not receive or have access to the final lodgeable document — that remains with the celebrant.